Leading, Supporting, and Serving the Non-Profit Housing Sector

Best Practices

Best Practices for Preventive Maintenance

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1.	To preserve the building envelope, identify and repair problems before they become advanced, and plan for needed upgrading or replacement, develop and maintain a structural preventive maintenance program that includes An inventory of structural components Type and frequency of inspection and service or replacement Identification of who is responsible Inspection forms and logs. Related Links >>
2.	To prolong service life of building equipment, avoid costly breakdowns, and achieve peak efficiency, develop and maintain a mechanical preventive maintenance program that includes An inventory of mechanical and electrical systems Type and frequency of inspection and service or replacement Identification of who is responsible Inspection forms and logs. Related Links >>
3.	To identify internal structural problems, costly unit plumbing problems, hazardous conditions, and tenant damage, develop and maintain a program for annual unit inspections. Related Links >>
4.	To ensure staff know what their responsibilities are under the preventive maintenance programs, set up written policies and procedures for staff inspections and service. Related Links >>
5.	To ensure qualified contractors are retained and know what is required of them under the preventive maintenance programs, set up contracts with qualified trades for scheduled inspections and service. Related Links >>
6.	To ensure scheduled inspections and required service are completed by staff and contractors and that unexpected problems are identified and rectified, monitor the preventive maintenance programs by regularly reviewing inspection forms and logs. Related Links >>